Job Description

Make an Impact by:

Executive Support to Head of AIDA

• Manage the calendar, including scheduling meetings, coordinating logistics, and handling reschedules.
• Handle confidential correspondence and documentation with discretion.

Administrative & Operational Support

• Co-ordinate team meetings, workshops, and internal events.
• Organize travel arrangements and process related claims.
• Assist with onboarding and offboarding processes for staff, including workspace setup and orientation scheduling.
• Track and maintain department assets and documentation.

Finance & Procurement Support

• Manage and process department Capex and Opex payment requests (suppliers, contractors, etc).
• Support procurement activities including raising Purchase Requests (PR), Purchase Orders (PO), and processing invoices in line with procurement policies.
• Liaise with contractors and vendors for office maintenance and supplies.
• Submit sourcing requests and ensure compliance with financial guidelines.
• Maintain accurate records of transactions and support audit requirements.
• Raise the necessary paperwork required to start a project such as creating T12 and Project Code.
• Support team in the annual budgeting exercise and monthly forecast for CAPEX and OPEX.

Skills for Success:

• Diploma in any discipline.
• Minimum 2 years of administrative experience in a corporate environment.
• Strong organizational and communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Able to work independently and manage multiple priorities in a fast-paced setting.
• Discreet and professional in handling sensitive information.

Are you ready to say hello to BIG Possibilities?

Take the leap with Singtel to unlock new opportunities and accelerate your growth. Apply now and start your empowering career! 

Job Requirements