Job Description

Business Function

Group Operations enables and empowers our Bank with an efficient, nimble, scalable standard infrastructure through a strategic focus on Productivity, Quality & Control, Operating Models, Technology and People. In Group Operations, we manage most of the Bank's operational processes and inspire to delight our business partners through our multiple banking delivery channels.

Responsibilities

• Perform daily scanning, retrieving and archiving of documents for Business Units.
• Ensure that scanned documents are legible, accurate, and appropriately categorized.
• Collaborate with relevant teams to ensure the timely processing and availability of scanned documents.
• Safeguard all unsecure letters offer by maintaining secure physical and/or electronic storage.
• Ensure that scanned documents are easily accessible and available to authorized personnel when needed.
• Escalate any concerns or discrepancies to the relevant supervisor.
• Manage the monthly archiving of bank-related files and documents in an organized manner.
• Ensure that all documents are filed according to established standards and accessible when required.
• Assist in retrieving archived files upon request and ensure smooth retrieval processes.
• Administer the monthly departmental stationery purchase process, ensuring supplies are ordered and stocked timely.

Requirements

• Strong organizational and time-management skills.
• Proficiency in MS Office and document management systems.
• Experience in document scanning and archiving processes.
• Attention to detail and ability to handle multiple tasks efficiently.
• Strong communication skills to collaborate with internal teams.

Preferred Qualifications:

• Familiarity with bank-related documentation.
• Previous administrative experience in a similar field.

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We offer a competitive salary and benefits package and the professional advantages of a dynamic environment that supports your development and recognizes your achievements.

Job Requirements